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CONSTITUTION

1. THE CHOIR

1.1 The full name of the Choir is Akord - Ukrainian Men’s Choir of Ottawa. The short form of the name is Akord.

2. PURPOSE

2.1 The purpose of the choir shall be the study, practice, and performance of choral music, particularly Ukrainian choral music, with the aim of contributing to Canada’s rich cultural mosaic. The choir will endeavour to participate in a number of public performances over the course of the year.

2.2 The choir shall operate on a not-for-profit basis.

3. OFFICERS

3.1 The Officers of the choir shall consist of a President, Vice-President, Secretary, and Treasurer. These are voluntary positions for which no regular remuneration shall be given.

3.1.1 The President shall be the chief governing officer of the Choir, serve as chair of the Executive Committee, break any tie in conflicting matters concerning the Choir, and contribute to a positive and creative environment for Choir members.

3.1.2 The Vice-President shall assist and stand in for the President as necessary, provide communications support to the President, and be responsible for any other duties as delegated by the President.

3.1.3 The Secretary shall keep the minutes of meetings of the Executive Committee (as required), prepare and maintain the Choir Directory, and be responsible for any other duties as delegated by the President.

3.1.4 The Treasurer shall be responsible for all Choir funds and all funds designated for use by the Choir, maintain accurate records of revenues and expenses of the Choir, report regularly to the Executive Committee on the state of the Choir’s finances, and be responsible for any other duties as delegated by the President.

3.2 Unless otherwise agreed at the Annual General Meeting, Officers shall be elected for a period of two years.

4. EXECUTIVE COMMITTEE

4.1 Management of the choir shall be conducted by an "Executive Committee" consisting of the Officers of the Choir, as well as the Past-President and the Music Director in ex officio capacities.

4.2 The Executive Committee shall meet once every three months or at other times when business warrants. A quorum shall be formed by three members of the committee.

5. SUB-COMMITTEES

Sub-committees of choir members and appropriate outside individuals may be appointed as required by the President of the Choir at the direction of the Executive Committee for the purpose of researching and undertaking special projects. Sub-committees may also be proposed to the Executive Committee by the choir members.

6. ELECTION OF OFFICERS AND COMMITTEE

6.1 The Officers of the choir shall be elected by a majority of the members voting in person or electronically at the Annual General Meeting, which shall be held in September or at a properly called Special General Meeting. Two weeks notice shall be given of the meeting. Nominations for office may be submitted prior to the meeting or considered from the floor during the meeting.

6.2 To be valid, electronic votes must be received by e-mail by either the President or Secretary of the outgoing Executive Committee by 12:00 noon of the day of the meeting.

7. MEMBERSHIP

7.1 A member shall be a person who has paid the membership fee, has been approved by the Music Director, and has been duly admitted into membership at a meeting of the Executive Committee. As the Choir is a men’s choir, prospective membership shall be open to any men who accept the purpose of the choir.

7.2 An associate member shall be any person who accepts the purpose of the choir, has paid the appropriate fee, and has been duly admitted into membership at a meeting of the Executive Committee. Associate members do not normally attend rehearsals or perform with the choir, but may attend other events and may attend the Annual General Meeting as non-voting observers.

7.3 All members and associate members are encouraged to promote membership and recruit prospective new members to the choir.

7.4 Members are expected to attend regular rehearsals of the choir and any such extraordinary rehearsals the Music Director deems necessary. At the discretion of the Music Director, members who do not attend rehearsal may be asked to excuse themselves from certain performances or other special events of the choir.

7.5 For good and sufficient reason, the membership of any individual may be terminated by the decision of the Executive Committee PROVIDED that the individual shall have the right to be heard by the said committee before the decision becomes final.

8. FINANCE

8.1 The Membership Fee, if any, shall be determined at the Annual General Meeting.

8.2 A suitable bank account shall be maintained in the name of the choir and operated under the signatures of any two of the President, Vice-President, Treasurer. The financial position shall be reviewed by the Executive Committee at appropriate intervals during its regular meetings. A summary Financial Statement shall be prepared by the Treasurer and presented to the membership at the Annual General Meeting.

8.3 The Financial Year of the Choir shall terminate on 31 August of each year. The membership may request by majority vote that the books of account be examined by an independent examiner appointed for that purpose.

8.4 Reasonable out-of-pocket expenses incurred by members on the authorised business of the Choir shall be reimbursed at the discretion of the Executive Committee. Members incurring any such expenses will normally seek the prior approval of the Executive Committee.

9. MUSIC

9.1 The choice of music and the programme selection for performances shall be at the discretion of the Music Director provided that this is not opposed by the Executive Committee and does not contradict the purpose of the Choir.

10. GENERAL

10.1 A Special General Meeting may be called with two-weeks notice at the request of at least one-third of the choir Members.

10.2 The Constitution of the Choir shall only be altered by a two-thirds vote of the members at the Annual General Meeting or a Special General Meeting duly called. If after two votes during the meeting a two-thirds majority has not been achieved, the Constitution may be altered by a simple majority vote.

10.3 If, upon the winding up or dissolution of the choir, there remains any property whatsoever after the satisfaction of all its debts and liabilities, disposition of the same shall be decided upon by majority vote of the choir members.


©2005—AKORD—Ukrainain Men’s Choir of Ottawa